Purchase Order Processing

HelpSTAR’s Purchase Order Processing allows you to track and control your IT spending – from submitting purchase requests and approving them, to generating purchase orders and receiving them.

End users can request products in a similar manner as when they request service or support, while senior staff can enter purchase requests on behalf of departments, companies, workstations or other users. When submitting purchase requests, users will select from a list of approved products, as shown in the following image.

These requests must be approved by a manager before purchase orders can be generated. The vendors offering the lowest prices are automatically selected during the approval process, but alternative vendors may be chosen if preferred.

An administer can review the approved purchase requests before generating purchase orders from them. If necessary, the administrator can override the current approvals and select different vendors to supply the products.

When the products are received they automatically become assets and will be allocated to the users, departments, companies or workstations for which they were ordered.